Resigning from the HOA board sounds difficult. But sometimes, the situation arises when your resignation is the best choice for everyone. If you have some other goals or something that you need to prioritize over being an HOA member, it might be the time to sign off from your duties as an HOA Board member. The way you communicate your resignation to the members of the homeowner association makes all the difference in terms of keeping up your relationships with the team.
Here is how you should effectively resign, along with the HOA board resignation letter template.
Why is it important to send a formal resignation letter?
Before writing a HOA Board member letter of resignation, it is always in your best interest to inform the chairperson and president of the board and tell them your intent behind resigning. Address the resignation letter after a formal discussion with the board.
It is important to follow this formal procedure as it is a professional courtesy, and it allows you to leave your position in a graceful manner.
Things to keep in mind while writing your letter of resignation
There are some important points that you should keep in mind while writing an HOA board resignation letter, and those are –
- The first and foremost point is informing the board president about your reason for leaving the position and your last working day. Keep it short and simple.
- Be polite with your tone and maintain your composure while drafting a letter.
- Thank the board members for the opportunities you have got in your work period.
- Check for any errors before sending it.
HOA board resignation letter template
Name
Address
Date
Recipient’s name
Designation
Organization’s name
Address
Dear _____
(Your intention behind writing the letter)
This is to inform you with great regret that I am resigning from my position of (mention your position) at Homeowners’ Association Board of Directors effective (Date or immediately).
(Reason for leaving the position)
I have arrived at this decision because I have been promoted at my workplace, and now I have some added responsibilities. Unfortunately, I won’t be able to do full justice to the role of being a board member in the homeowners association.
Therefore, it is in the best interest of the community to find my replacement who can dedicate more time and energy to the board.
However, I will still be the homeowner of the community. I enjoyed being a part of the HOA board and will miss the relationships we have created. I will be more than happy to assist you with anything that you may need in my transition period. Thanks for the opportunities you have given. I wish the best to you and to all other members of the boards.
Best Regards
Name
Signature
Some FAQ’s around HOA Board Resignation Letter:
How do I resign from the Homeowners’ Association?
You can resign from the HOA board officially by writing a formal letter to the board. It is counted as a professional courtesy and helps you effectively leave your position.
What is the most respectful way to resign?
Give plenty of notice to the HOA Board before resigning. Draft a letter in a respectful manner stating your reason for resignation clearly. Be prepared for any questions and fulfill your commitment before leaving. Resigning respectfully might be hard but not impossible.
How much notice should be given in the HOA resignation letter?
It is generally recommended to provide at least 30 days’ notice, allowing time for the HOA board to find a replacement or address any transitional issues.
Final Thoughts
It is hard to leave your position of being a homeowners association board member, but if done gracefully, it is not impossible. Don’t forget that you are resigning only from the position but may not be leaving the community. So, be respectful and maintain dignity while resigning.
Follow the above-mentioned tips and make the transition seamless. The template we have provided will surely help you in times of need.