What is an HOA Board letter? It is an official letter that the HOA’s board of directors sends to homeowners. The letter includes important information about the association as far as announcements, upcoming events, or changes related to the community rules are concerned.

It is a must for the homeowners to acknowledge such board letters. If they don’t, they might miss some important pieces of information affecting the operations of the neighborhood.

There may arise sometime in your life when you will need to write a board letter being a homeowner in a Homeowner’s Association. You might feel daunting seeing the writing task coming to your table. We are here to make that easy for you.

Here is a Sample Template For HOA Board Letter–

Sender’s name

Address

Location

Recipient’s name

Address

Location

Date:

Dear Homeowners

We are glad to welcome you to the (HOA’s Name) of directors.

We believe in working towards our supreme aim – maintenance of the properties, and keeping them in the best condition possible.

We are organizing the meeting on (Date and time) at (location – address) to provide you with the opportunity to have a one-on-one discussion with our board of governors. We will be more than happy to introduce you to the people in charge who keep our community a safe place to live.

Our board of directors includes –

1.

2.

3.

4.

If you have some other priority or won’t be able to attend the meeting due to any reason, you are requested to inform us in advance.

Sincerely

(HOA’s name) Representative.

This template will save you from spending more time writing an HOA board letter.

Tips To follow while writing the HOA Board Letter

  • Be clear with the purpose of writing the letter in the opening paragraph itself.
  • Also, see if you need to provide them with any additional information relevant to the situation.
  • Don’t forget to thank the recipients for their time.

Keeping everything in mind and following the tips will ensure your ease in drafting a compelling HOA board letter.

Some FAQ’s around HOA Board Letter:

How can I stay informed about HOA updates without receiving physical letters?

You can follow the website of your HOA, check any email notifications by them, follow them on social media accounts, or use online portals to receive any updates. Some HOA even use specific community management applications to deal with the HOA issues.

Can I request a copy of past HOA Board Letters if I missed them?

Yes, you can request the copy formally. Contact your HOA And request in writing stating the reason for the need for past HOA Board letters. Check if there is any fee for the same, and be patient throughout the process, as it may take some time. You can even send them a follow-up message after a few days.

Can I attend the meeting to discuss the issue stated in the HOA letter?

Yes, you can. You have to check in with the HOA when the meeting is scheduled and the guidelines to follow.

Final Words

Writing an HOA Board letter should not feel like a dreadful task. That is why we have come up with the right kind of HOA board letter template for you. Use the template for your convenience and follow the above-mentioned tips while drafting the letter.